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OFFICIAL REGISTRATION
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Exhibit Hall Schedule |
Hotel Information
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Sunday, October 9, 2022
* Schedule Subject to Change Shipping and StorageDue to limited storage space, any materials sent to the hotel may arrive no earlier than 3 days in advance of October 9th. Otherwise, the hotel will directly charge you additional storage fees.
Storage Charges: Charged directly to vendors:
Please ship to the following address: The Ritz-Carlton, Amelia Island 4750 Amelia Island Parkway Amelia Island, Florida 32034 Attn: Receiving Department Client Name: Date of Event: October 9th Hold for: Southeast Physician Recruiters Association Corporate Contributor Door PrizesAttendees will be given a Bingo Card with all exhibitors’ names. A drawing will be held on Tuesday October 11th from 12:30pm-1pm to give away the donated prizes (your attendance is requested).
Attendee ListYour sponsorship includes both a pre and post conference attendee list. This lists will be sent to the primary contact on the registration form.
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The Ritz-Carlton, Amelia Island
4750 Amelia Island Parkway Amelia Island, Florida 32034 904.277.1100 / www.ritzcarlton.com/ameliaisland Online Reservation: USE GROUP Link: STILL PENDING Group Rate: $285 per night Exhibit Hall SetupLocation: The Ritz Carlton Ballroom
Time: October 9, 2022 - 4:00 - 6:00 PM (night before) Provided: One table approx. 6 ft. in length & up to two chairs *Please ensure that your exhibit fits within your assigned space, as space will be limited. Electricity: If you require electricity or other A/V needs at your table, you must make prior arrangements directly with the hotels AV services. *charges may apply Assignment of SpaceSEPRA will make final assignment of table space considering conference sponsorship and date registration and payment was received. We will accommodate your requests as much as possible, but cannot guarantee that you will be assigned to any of the spaces requested or not be placed near a competitor. Exhibit space is available on a first-come, first-served basis.
Early DepartureExhibitors must remain and fully setup until the specified tear-down time. Early departure will result in expulsion for any future events.
Cancellation PolicyWritten cancellation notice must be received via Mail or email by August 1, 2022, to receive a 50% refund. No refunds will be given after this date unless conference is canceled by SEPRA.
Representative LimitSEPRA limits the number of representatives allowed to attend any of the conference events. Each sponsorship level includes up to 2 (TWO) representatives. No additional representatives other than those registered will be granted access to the conference. If the representative changes prior to the conference, you must notify SEPRA within 10 days prior to the conference via email.
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