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Exhibit Space is SOLD OUT! |
Welcome Dinner (FINAL DEADLINE 10/15)
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about this opportunity: Based on feedback from last year, we have created an exciting opportunity for exhibitors to network with conference attendees. This year we will hosting a "Welcome Dinner" for both corporate sponsors and attendees at Alma Cocina. This restaurant is attached to the hotel and provides a great environment to build lasting professional relationships. It is expected that the majority of conference attendees will join this dinner on Sunday October 21st at 7:00pm. We ask that registered corporate sponsors limit their attendance to two representatives per organization. To supplement the cost of the dinner we are selling tickets to our corporate sponsors. *Your tickets will be available for pickup at registration. |
Exhibit Hall Schedule |
Hotel Information
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Sunday, October 21, 2018
* Schedule Subject to Change Shipping and StorageDue to limited storage space, any materials sent to the hotel may arrive no earlier than 3 days in advance of October 21st. Otherwise, the hotel will directly charge you additional storage fees.
Storage Charges: Charged directly to vendors:
Please ship to the following address: The Ritz-Carlton, Atlanta 181 Peachtree Street, N.E. Atlanta, Georgia, 30303 Attn: Receiving Department Client Name: Date of Event: October 21st Hold for: Southeast Physician Recruiters Association Meeting Corporate Contributor Door PrizesAttendees will be given a Bingo Card with all exhibitors’ names. A drawing will be held on Tuesday October 23th from 12pm-1pm to give away the donated prizes (your attendance is requested).
Attendee ListYour sponsorship includes both a pre and post conference attendee list. This lists will be sent to the primary contact on the registration form.
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The Ritz-Carlton, Atlanta
181 Peachtree Street, N.E. Atlanta, Georgia 30303 404.659.0400 / www.ritzcarlton.com/atlanta Online Reservation: SOLD OUT Group Rate: $199 per night Exhibit Hall SetupLocation: The Grand Ballroom - Lower Level
Time: October 21, 2018 - 5:00 - 7:00 PM (night before) Provided: One table approx. 6 ft. in length & up to two chairs *Please ensure that your exhibit fits within your assigned space, as space will be limited. Electricity: If you require electricity or other A/V needs at your table, you must make prior arrangements directly with the hotels AV services. *charges may apply Assignment of SpaceSEPRA will make final assignment of table space considering conference sponsorship and date registration and payment was received. We will accommodate your requests as much as possible, but cannot guarantee that you will be assigned to any of the spaces requested or not be placed near a competitor. Exhibit space is available on a first-come, first-served basis.
Early DepartureExhibitors must remain and fully setup until the specified tear-down time.
Cancellation PolicyWritten cancellation notice must be received via Mail or email by August 1, 2018, to receive a 50% refund. No refunds will be given after this date.
Representative LimitSEPRA limits the number of representatives allowed to attend any of the conference events. Each sponsorship level includes up to 2 (TWO) representatives. No additional representatives other than those registered will be granted access to the conference. If the representative changes prior to the conference, you must notify SEPRA within 10 days prior to the conference via email.
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