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Corporate Sponsor InFORMATION

  Southeast Physician Recruiters Association
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Gold Official Breakfast Sponsorship (Day 1)

$6,000.00

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Gold Official Breakfast Sponsorship (Day 2)

$6,000.00

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Gold Official Lunch Sponsorship

$6,000.00

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General Sponsorship

$4,000.00

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Additional Guest - SEPRA Welcome Dinner on the Beach Lawn

$325.00
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Third Exhibitor

$2,000.00
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Corporate Sponsor - Direct Attendee Sponsorship

$1,500.00

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SPONSORSHIP INFORMATION 

Exhibit Hall Schedule

Hotel Information

Sunday, October 12, 2025
  • 4:00-6:00 PM - Corporate Sponsor Registration
  • ​4:00-6:00 PM - Setup Ritz Ballroom (night before)
  • 7:00-9:30 PM - SEPRA Signature Welcome Dinner
​Monday, October 13, 2025
  • ​7:30 - 8:30 AM - Breakfast with Attendees
  • 10:15 - 10:45 AM - Break in Exhibit Hall
  • 10:45 - 11:15 AM - Vendor Only Session (w/ Keynote)
  • 12:00 - 1:30 PM - Lunch with Attendees
  • 3:30 - 4:00 PM - Break in Exhibit Hall
​Tuesday, October 14, 2025
  • 7:30 - 8:30 AM - Breakfast with Attendees
  • 9:30 - 10:00 AM - Break in Exhibit Hall
  • 10:00 - 10:30 AM - Door Prize Drawing
  • 10:30 - 12:00 PM - Tear-down
** 8 Hours of Sponsor Time with Attendees​​
*** Schedule Subject to Change

Shipping and Storage

​Due to limited storage space, any materials sent to the hotel may arrive no earlier than 3 days in advance of October 12th. Otherwise, the hotel will directly charge you additional storage fees.

Storage Charges: Charged directly to vendors:
  • Boxes: $7.00 each
  • Outgoing $10.00 each
  • Pallets are $25.00 each
  • Crates: $75.00 each

Please ship to the following address:

The Ritz-Carlton, Amelia Island
4750 Amelia Island Parkway
​Amelia Island, Florida 32034
Attn: Receiving Department
Client Name:
Date of Event: October 12th
Hold for: Southeast Physician Recruiters Association

Corporate Contributor Door Prizes

Attendees will be given a Bingo Card with all exhibitors’ names.  A drawing will be held on Tuesday October 1st to give away the donated prizes (your attendance is requested). 

Attendee List

Your sponsorship includes both a pre- and post-conference attendee list. The list will be sent to the primary contact on the registration form.
  • ​Pre-Conference List sent on September 15, 2025
  • A post-conference list will be sent within 7 days of conference.

​Speaking Opportunity

If your sponsorship level includes an opportunity to address the attendees of the conference, you will be given time prior to that sponsorship event to speak about your organization and welcome them to join you at your table. Speaking is not required, but it will be offered.

​Download File 

sepra_sponsor_information.pdf
File Size: 97 kb
File Type: pdf
Download File

The Ritz-Carlton, Amelia Island 
​​4750 Amelia Island Parkway
​Amelia Island, Florida 32034
904.277.1100 / www.ritzcarlton.com/ameliaisland

​Group Rate:
​$309 per night 
(Strict 2 Room Max Per Sponsorship*)
*Additional reservations will be cancelled to ensure availability for attendees.
Sponsor Only Reservations
Online Reservations Only
​(pre and post event dates subject to hotel availability, please do not email SEPRA)

Exhibit Hall Setup

Location: The Ritz-Carlton Ballroom 
​Time: October 12, 2025 - 4:00 - 6:00 PM 

​
Provided: One table, approx. 6 ft. in length, & up to two chairs

Please ensure that your exhibit fits within your assigned space, as space will be limited.

Electricity: If you require electricity or other A/V needs at your table, you must make prior arrangements directly with the hotels AV services. *charges will apply


​Cory Martin
Sales Manager of Audio-Visual Services
[email protected]

Assignment of Space

Based on conference sponsorship level, registration date, and payment received, SEPRA will allocate table spaces. While we will try our best to accommodate your requests, we cannot guarantee that you will be assigned to any of the desired spaces or that you won't be positioned next to a competing company. Please note that those companies purchasing named sponsorships (i.e., platinum, gold, and silver) will receive the most prime locations within the exhibit hall. Your placement assignment will be sent to you by Monday, September 15, 2025.

Early Departure

Exhibitors must remain fully setup until the specified tear-down time on October 14, 2025. Early departure will result in expulsion from any future event.

Cancellation Policy

A written cancellation notice must be received via mail or email by August 15, 2025, to receive a 50% refund. No refunds will be given after this date unless the conference is canceled by SEPRA.

Representative Limit 

SEPRA limits the number of representatives allowed to attend any of the conference events. Each sponsorship level includes up to 2 (TWO) representatives. One additional representative may be purchased on the SEPRA website for $2,000.00. There will be no additional space reserved for extra representatives in the exhibit hall, and no individuals who are not registered will be permitted to attend the conference. If the representatives change prior to the conference, you must notify SEPRA by September 15, 2025, via email.

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  • Home
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  • Scholarship
  • Corporate Sponsorship
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