SPONSORSHIP INFORMATION
Exhibit Hall Schedule |
Hotel Information
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Sunday, October 15, 2023
Shipping and StorageDue to limited storage space, any materials sent to the hotel may arrive no earlier than 3 days in advance of October 15th. Otherwise, the hotel will directly charge you additional storage fees.
Storage Charges: Charged directly to vendors:
Please ship to the following address: The Ritz-Carlton, Amelia Island 4750 Amelia Island Parkway Amelia Island, Florida 32034 Attn: Receiving Department Client Name: Date of Event: October 15th Hold for: Southeast Physician Recruiters Association Corporate Contributor Door PrizesAttendees will be given a Bingo Card with all exhibitors’ names. A drawing will be held on Tuesday October 17th from 12:30pm-1pm to give away the donated prizes (your attendance is requested).
Attendee ListYour sponsorship includes both a pre and post conference attendee list. The list will be sent to the primary contact on the registration form.
Speaking OpportunityIf your sponsorship level includes an opportunity to address the attendees of the conference, you will be given time during that sponsorship event to speak about your organization and welcome them to join you at your table. Speaking is not required, but it will be offered.
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The Ritz-Carlton, Amelia Island
4750 Amelia Island Parkway Amelia Island, Florida 32034 904.277.1100 / www.ritzcarlton.com/ameliaisland Group Rate: $309 per night Online Reservations Only
(pre and post event dates subject to hotel availability, please do not email SEPRA) Exhibit Hall SetupLocation: The Ritz Carlton Ballroom
Time: October 15, 2023 - 4:00 - 6:00 PM (night before) Provided: One table approx. 6 ft. in length & up to two chairs *Please ensure that your exhibit fits within your assigned space, as space will be limited. Electricity: If you require electricity or other A/V needs at your table, you must make prior arrangements directly with the hotels AV services. *charges will apply Cory Martin Sales Manager of Audio-Visual Services cory.martin@encoreglobal.com 
Assignment of SpaceSEPRA will make final assignment of table space considering conference sponsorship and date registration and payment was received. We will accommodate your requests as much as possible, but cannot guarantee that you will be assigned to any of the spaces requested or not be placed near a competitor. Exhibit space is available on a first-come, first-served basis. SEPRA will provide your placement assignment 30 days prior to the event.
Early DepartureExhibitors must remain and fully setup until the specified tear-down time. Early departure will result in expulsion for any future event.
Cancellation PolicyWritten cancellation notice must be received via Mail or email by August 1, 2023, to receive a 50% refund. No refunds will be given after this date unless conference is canceled by SEPRA.
Representative LimitSEPRA limits the number of representatives allowed to attend any of the conference events. Each sponsorship level includes up to 2 (TWO) representatives. No additional representatives other than those registered will be granted access to the conference. If the representative changes prior to the conference, you must notify SEPRA within 10 days prior to the conference via email.
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